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Privacy Policy

Our website address is: https://scouts.nz.

Scouts Aotearoa is committed to protecting your privacy and developing technology that gives you the most powerful and safe scouting experience. This Statement of Privacy sets out how Scouts Aotearoa uses and discloses personal information it collects about you, either through the www.scouts.nz website, Mahi Tahi, or through other means. By engaging with Scouts Aotearoa, you consent to the data practices described in this statement.

Collection of your Personal Information

Scouts Aotearoa collects personally identifiable information when you actively provide it, such information includes (but is not limited to) your email address, name, date of birth, gender, home or work address, telephone number, and if applicable, your payment information. Scouts Aotearoa may collect personal information about your ethnicity, and your dietary, medical, and health information when it is necessary to provide its programmes in a safe and inclusive manner.

Scouts Aotearoa also collects information about your use of the www.scouts.nz website, Mahi Tahi, and its other online tools, as well as details of your scouting activities including attendance at programme nights, courses, events and camps, badge work, online training and other programme activity.

When using the Scouts Aotearoa website, Mahi Tahi or other online tools provided by Scouts, information about your computer hardware and software is automatically collected by Scouts Aotearoa. This information can include the IP address of your device, browser type, domain names, access times and referring website addresses. This information is used by Scouts Aotearoa for the operation of the Scouts Aotearoa website and databases, to maintain quality of the Scouts Aotearoa website and databases, and to provide general statistics regarding the use of Scouts Aotearoa digital platforms.

Please keep in mind that if you directly disclose personally identifiable information or personally sensitive data through Scouts Aotearoa public message boards, this information may be collected and used by others.

For child protection reasons, Scouts Aotearoa’s digital platform (Mahi Tahi) has been designed with transparent communication channels. This means that communications sent from Mahi Tahi are available for peers and the national team to review and read. One on one emailing or messaging is not available.

Scouts Aotearoa accepts no responsibility for your use of any website you may link to from Scouts Aotearoa digital platforms. Scouts Aotearoa encourages you to review the privacy statements of websites you choose to link to so that you can understand how those websites collect, use and share your information.

Use of your Personal Information

Scouts Aotearoa uses your personal information to provide and facilitate its programmes, and to operate the Scouts Aotearoa digital platforms and deliver the services you have requested. (a) Scouts Aotearoa also uses your personally identifiable information to inform you of other products or services available from Scouts Aotearoa and its affiliates. (b) Scouts Aotearoa may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered. (c) Failure to provide Scouts Aotearoa with personal information on request may mean that Scouts Aotearoa will be unable to offer or provide you with membership, the programmes, or deliver the services, you have requested.

Scouts Aotearoa does not sell, rent or lease its Membership lists to third parties.

Scouts Aotearoa may, from time to time, contact you on behalf of external business partners about a particular offering that may be of interest to you. In those cases, your unique personally identifiable information (e-mail, name, address, telephone number) is not transferred to the third party.

In addition, Scouts Aotearoa may share data with trusted partners to help us perform statistical analysis, send you email or postal mail related to your membership or services requested, and provide customer support. All such third parties are prohibited from using your personal information except to provide these services to Scouts Aotearoa, and they are required to maintain the confidentiality of your information.

Scouts Aotearoa keeps track of the websites and pages our customers and members visit within Scouts Aotearoa, in order to determine what Scouts Aotearoa services are the most popular. This data is used to deliver customised content and advertising within Scouts Aotearoa to customers whose behavior indicates that they are interested in a particular subject area.

Scouts Aotearoa will disclose your personal information to its volunteers, service providers and any other third party if such disclosure is necessary for carrying out any of the purposes described in this Statement of Privacy.

Scouts Aotearoa will also disclose your information to third parties if required to do so by law or in the good faith belief that such action is necessary to: (a)comply with any valid legal or regulatory request; (b) protect and defend the rights or property of Scouts Aotearoa; or (c) act under exigent circumstances to protect the personal safety of users of Scouts Aotearoa, or the public.

Scouts Aotearoa may share with other youth organisations the personal information of adult members who have their Scouts Aotearoa membership terminated.

Use of Cookies

Scouts Aotearoa’s digital platforms use “cookies” and other tracking technologies to help personalise your online experience. A cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page. For example, if you personalise Scouts Aotearoa pages, or register with Scouts Aotearoa site or services, a cookie helps Scouts Aotearoa to recall your specific information on subsequent visits. This simplifies the process of recording your personal information, such as billing addresses, shipping addresses, and so on. When you return to the same Scouts Aotearoa web page, the information you previously provided can be retrieved, so you can easily use the Scouts Aotearoa features that you customised.

You have the ability to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the Scouts Aotearoa services or websites you visit.

Security of your Personal Information

Scouts Aotearoa uses reasonable security safeguards to protect your personal information from unauthorised access, use or disclosure.

Your rights

Under the Privacy Act 2020, you have the right to access and request correction of your personal information held by Scouts Aotearoa by contacting Scouts Aotearoa at [email protected].

Changes to this Statement

Scouts Aotearoa will occasionally update this Statement of Privacy to reflect company and customer feedback. Scouts Aotearoa encourages you to periodically review this Statement to be informed of how Scouts Aotearoa is protecting your information.

By continuing to use Scouts Aotearoa’s services, you agree to the terms of any updated version of this Statement of Privacy.

Contact Information

If you believe that Scouts Aotearoa has not adhered to this Statement of Privacy, please contact Scouts Aotearoa at [email protected].